Where and how to apply

The hosting agreement may be concluded between the researcher and research institution referred to in Article 2 item 9 of Act of 30 April 2010 on the terms of financing education (JoL No.96, item 615, as amended) which was approved for that purpose by the minister competent for education.

The current list of approved research institutions is published in the official journal of the minister competent for education – see the list.

The research institution may conclude the hosting agreement with the researcher when:

1. this project was approved by relevant authorities of the scientific unit;
2. the researcher for the time of residence on the territory of the Republic of Poland has:

a) sufficient funds to cover costs of residence and costs of travel back to the country of origin or residence or cost of transit to a third country which grants the travel permit,

b) health insurance as defined by Act of 27 August 2004 on health care services financed from the public funds or confirmation of insurer’s coverage of medical treatment costs on the territory of the Republic of Poland.

Competent authorities of the research institution during the analysis of approval of the research project, take into account:

1. purpose and duration of the research or development works and funds necessary for their implementation;
2. documents which certify the researcher’s qualifications which are important owing to conducted research or development works.

The hosting agreement for the purposes of carrying out research project is concluded as the employment contract, task-specific contract or mandate contract including, in particular:

1. liability of: a) the scientist to participate in the research project, b) the research institution to create for the researcher relevant conditions to implement his/her liabilities;
2. identification of the researcher’s remuneration and conditions of his/her work.

Additionally, the research institution should issue for the researcher relevant written statement in which it undertakes to sustain the researcher ‘s residence costs on the territory of the Republic of Poland, as well as cost of execution of the decision which obligates the foreigner to leave the country, covered from public funds before the end of 6 months from the date of expiry of the hosting agreement if the basis for issuing the decision which obligates the foreigner to return is his/her illegal residence on the territory of the Republic of Poland.

The foreigner makes the application personally, no later than on the last day of the lawful residence on the territory of the Republic of Poland to the voivode Search for available translations of the preceding linkEN•••competent with regard to the foreigner’s place of residence.

Documents required

Necessary:

1. Completed form of the application for temporary residence permit, in accordance with information;
2. 4 up-to-date photographsSearch for available translations of the preceding linkEN•••;
3. Photocopy of a valid travel document (original available for inspection), in particularly justified case if the foreigner does not have a valid travel document and it is not possible to obtain such document, may present another document which confirms his/her identity.

Note: Lack of any of the aforementioned documents will result in margin call within 7 days from its delivery, under pain of leaving the application without examination.

Standard documents necessary for examination of the application:

Note: Documents listed below attached to the application may reduce the quantity of official correspondence and shorten the time which is necessary to handle the case.

1. The hosting agreement for the purposes of carrying out research project concluded with a research institution with the registered office on the territory of the Republic of Poland (the researcher who has the residence permit with an annotation ” researcher “, issued by other EU member state presents the hosting agreement concluded with research institution with the registered office on the territory of another EU member state);
2. Written statement of the research institution in which it undertakes to sustain the researcher ‘s residence costs on the territory of the Republic of Poland, as well as cost of execution of the decision which obligates the foreigner to leave the country covered from public funds before the end of 6 months from the date of expiry of the contract if the basis for issuing this decision which obligates the foreigner to leave the country is his/her illegal residence on the territory of the Republic of Poland;
3. Health insurance as defined by Act of 27 August 2004 on health care services financed from the public funds or confirmation of insurer’s coverage of medical treatment costs on the territory of the Republic of Poland;
4. Sufficient funds to cover subsistence costs and costs of travel back to the country of origin or residence or cost of transit to a third country which shall grant the travel permit or submit documents which certify these funds.

Duration of validity of permits

A decision on approval of the research institution shall be issued at its request for a period of 5 years, or – in particularly justified cases – for a shorter period.